Saving 67% of Recruiting Time with a Telegram Recruitment Outreach Agent
How a fast-growing company automated candidate sourcing and outreach on Telegram, scaling their recruitment pipeline without adding headcount.
Industry
Services
AI Agents, AI Engineering
Timeline
~8 weeks
Team Size
4 specialists
The client’s recruitment team was managing candidate sourcing manually, including searching Telegram groups, copying vacancy descriptions, posting individually, and handling replies by hand. As the company grew, this approach stopped scaling. We deployed an AI recruitment outreach agent to automate end-to-end sourcing and engagement on Telegram, saving 67% of recruiting time.
10x
Outreach scale vs. manual
67%
Recruiter time saved
< 2 min
Time to post a new vacancy
100%
Audit trail coverage
Challenges
Scaling Existing Processes
Current workflows performed effectively for the present team size, but the company needed to maintain the same efficiency as it scaled to a larger team. Manual Telegram outreach created a hard ceiling on hiring velocity.
Aligning Automation with Existing Systems
All automation had to integrate with current ATS processes and capabilities to ensure consistent, smooth operations. Ad-hoc outreach was difficult to track, measure, or replicate at scale.
The Solution
The Telegram outreach agent follows a six-step workflow that takes a vacancy from internal approval to candidate screening so the team can scale outreach efficiently with minimal human intervention.
Trigger
A team member manually starts the agent at any time, or it is triggered via Telegram chat or a separate interface.
Select Channels
The agent gathers and filters relevant Telegram channels from the maintained database. Channels are reusable and updatable at any time.
Create Posting Prompt
Agent generates a tailored post from team-provided vacancy info. Every step and prompt is fully customisable per client needs.
Post & Engage
Messages are published to matched groups. The agent handles initial candidate replies automatically.
Screen Candidates
AI screens candidates against role criteria. Unclear or edge cases are automatically flagged for human review.
Handle Outcomes
Agent invites relevant candidates to interview and sends polite rejections to others. Metrics are tracked as agreed with the client.
What We Built
01
Vacancy Management
Add, delete, and view vacancies. Each vacancy is created by entering a name and uploading a PDF. The agent guides users step by step through the process.
02
Group Management
Save and manage Telegram channel lists. Assign role types (e.g. QA, BA) to groups so the agent auto-matches vacancies to the right audiences.
03
Message Blast
Select a vacancy, let the agent pick matching groups and draft the message. Review and edit if needed, then send; agent reports which groups received it.
04
Candidate Screening
AI-powered screening against vacancy criteria. Ambiguous profiles are escalated to human reviewers with context and recommended actions.
05
Interview Invitations
Relevant candidates receive automated interview invitations. Others receive a polite rejection, all without manual intervention.
06
Audit & Metrics
Full log of every action. Agreed KPIs are tracked and reportable. Every workflow step is transparent and reviewable.
Broader Impact
Recruiter Efficiency
Recruiters no longer spend hours manually posting to Telegram groups. The agent handles sourcing, outreach, and first-pass screening, freeing the team for high-value hiring decisions.
Consistent Quality
Every message is generated from the same structured vacancy data. Tone, format, and targeting are consistent across all channels and all team members.
Scalability
The channel database grows over time and is reused for every blast. Adding new groups or vacancy types requires no retraining, only configuration.
ROI-Driven Design
Every automation was evaluated against a detailed ROI calculation before implementation. The client had full visibility into the expected return for each feature.